Application for Testimonial / Transcript of Academic Record
(For Taught Postgraduate Studies Only)
* Please submit your application for academic record of the following programmes through the corresponding platforms managed by the Academic Registry and Graduate School respectively.
Doctor of Philosophy and Master of Philosophy - please apply here.
Important Notes for Taught Postgraduate Level
(Applicable to Professional Doctorate Degree/Taught Postgraduate Degree/Diploma/Certificates Programmes)
Application for testimonial / official transcript shall be made online, and a fee is required.
The application fee must be paid via VISA / Master / UnionPay Card e-payment system.
The application will be processed only when ALL supporting documents (including a copy of your HKID card (in JPG / JPEG / PNG / PDF format) for verification purpose and the required payment are received via the on-line system. NO REFUND will be given under any circumstances.
Should there be any request for changes after the issuance of the testimonial / official transcript, a new application with appropriate payment will be required.
Applicant will receive an acknowledgement email upon successful application and on-line payment. If you do not receive an acknowledgement email, please check with the Academic Registry (Taught Postgraduate Studies Section) (https://ar.hkbu.edu.hk/about-ar/contact-us) before resubmitting your application. To avoid undelivered email regarding your testimonial / transcript application, please ensure the email address you provide is valid.
Please be reminded that uploading irrelevant supporting documents or submitting inaccurate information may result in prolonged processing time.
To avoid postal errors, please make sure the address(es) of the recipient(s) is / are accurate. The Academic Registry bears no responsibility for any loss or damages of the testimonial / official transcript during postal delivery.
Testimonial / official transcript can be collected from the Smart Locker of the Graduate School. You can choose the delivery method “Collect at GS Locker”. Please make sure you have read the collection procedure of the Smart Locker here before choosing this delivery method.
If you choose to collect the testimonial / official transcript at the Academic Registry (Taught Postgraduate Studies Section), please note that the document(s) will only be kept for 6 months after the issue date and will be disposed of thereafter.
Important Notes on Application for Testimonial for Taught Postgraduate Level
(Applicable to Professional Doctorate Degree/Taught Postgraduate Degree/Diploma/Certificates Programmes)
Testimonials are issued by the Academic Registry as proof of student status at the University and can be applied online.
Your application will only be processed upon receipt of your complete application (included the required payment) by the Taught Postgraduate Studies Section of the Academic Registry. Please expect the testimonials will be available in 7 working days thereafter.
The fee for the testimonial is HK$50 per copy. NO REFUND will be given under any circumstances.
Upon request, courier service can be arranged with a fee for each delivery.
If you wish to authorize a representative to collect your testimonial, the representative has to present his/her HKID card, an authorization letter bearing your signature and a copy of your HKID card for verification purpose.
Testimonials can be collected from the Smart Locker of the Graduate School. You can choose the delivery method “Collect at GS Locker”. Please make sure you have read the collection procedure of the Smart Locker here before choosing this delivery method.
Important Notes on Application for Official Transcript for Taught Postgraduate Level
(Applicable to Professional Doctorate Degree/Taught Postgraduate Degree/Diploma/Certificates Programmes)
Official transcripts bear the signature of the Academic Registrar. They can be sent directly to identifiable institutions by registered mail upon a student / graduate’s request.
Transcript serves as a record to state students’ status, courses taken, grades attained, and grade point averages.
Your application will only be processed upon receipt of your complete application (including the required payment) by the Taught Postgraduate Section of the Academic Registry. Please expect the transcripts to be available in 7 working days thereafter. For applicants graduated in or before 1985, longer processing time may be needed.
Official transcripts can be mailed directly to the institution specified by the applicant in a sealed envelope by registered mail.
The fee for an official transcript is HK$70 per copy. No REFUND will be given under any circumstances.
Registered mail postage is included in the official transcript fee. Upon request, courier service can be arranged with a fee for each delivery.
If you wish to authorize a representative to collect your official transcript, the representative has to present his/her HKID card, an authorization letter bearing your signature and a copy of your HKID card for verification purpose.
Official Transcripts can be collected from the Smart Locker of the Graduate School. You can choose the delivery method “Collect at GS Locker”. Please make sure you have read the collection procedure of the Smart Locker here before choosing this delivery method.
Important Notes on Application for Testimonial for IANG for Taught Postgraduate Level
(Applicable to Professional Doctorate Degree/Taught Postgraduate Degree/Diploma/Certificates Programmes)
Testimonials for IANG application are letters addressed directly to the Immigration Department as proof of graduation status while applicants wait for the Senate’s final approval for their graduation. Please read the important notes before deciding whether you need to apply for this document in advance.
Your application will only be processed upon receipt of your complete application (including the required payment) by the Taught Postgraduate Section of the Academic Registry. Please expect the testimonials to be available in 10 working days thereafter. Urgent request with processing time of 5 working days will be accepted ONLY if a supporting document of job offer is submitted at time of application.
The testimonial fee is HK$50 per copy. No REFUND will be given under any circumstances.
Prior to your application, please check, via BUniPort, whether all your grades are published, and you have met the graduation requirements as stipulated. If you are not eligible for a testimonial for IANG visa, a regular testimonial for certification of student/graduation status can be issued.
Upon request, courier service can be arranged with a fee for each delivery.
If you wish to authorize a representative to collect your testimonial, the representative has to present his/her HKID card, an authorization letter bearing your signature and a copy of the applicant’s HKID card for verification purpose.
Testimonials can be collected from the Smart Locker of the Graduate School. You can choose the delivery method “Collect at GS Locker”. Please make sure you have read the collection procedure of the Smart Locker here before choosing this delivery method.
Academic Registry only provides one of the supporting documents as required for the application of IANG visa.
