Application for Testimonial / Transcript of Academic Record
(For Taught Postgraduate Studies Only)
* Please submit your application for academic record of the following programmes through the corresponding platforms managed by the Academic Registry and Graduate School respectively.
Doctor of Philosophy and Master of Philosophy - please apply here.
Important Notes on Application for Academic Document (Including Testimonial and Official Transcript) for Taught Postgraduate Level
(Applicable to Professional Doctorate Degree/Taught Postgraduate Degree/Diploma/Certificates Programmes)
Application for testimonial / official transcript shall be made online, and a fee is required.
The application fee must be paid via Visa / MasterCard / UnionPay Card e-payment system.
The application will be processed only when ALL supporting documents (including a copy of your HKID card (in JPG / JPEG / PNG / PDF format) for verification purpose and the required payment are received via the on-line system. NO REFUND will be given under any circumstances.
Please be reminded that uploading irrelevant supporting documents or submitting inaccurate information will lead to prolonged processing time.
Should there be any request for changes after the issuance of the testimonial / official transcript, a new application with appropriate payment will be required.
Applicant will receive an acknowledgement email upon successful application and on-line payment. If you do not receive an acknowledgement email, please check with the Academic Registry (Taught Postgraduate Studies Section) (https://ar.hkbu.edu.hk/about-ar/contact-us) before resubmitting your application. To avoid any issues with undelivered email regarding your testimonial / transcript application, please ensure the email address you provide is valid.
To avoid postal errors, please ensure that the address(es) of the recipient(s) is / are accurate. The Academic Registry bears no responsibility for any loss or damages to the testimonial / official transcript during postal delivery.
If you choose to receive the testimonial / official transcript by post or courier service, it will be folded, placed in a sealed and stamped envelope, and mailed to the address you specified. Courier service can be arranged upon request for an addition fee per delivery.
Before submitting your application, please check on the Hongkong Post website to confirm whether the testimonial / official transcript can be sent to the recipient by airmail (including registered mail): https://www.hongkongpost.hk/en/about_us/whats_new/index.html.
If airmail services to the destination are suspended, please consider opting for a courier service (additional fees apply) or deferring your application. Applications will be put on hold if the postal service is unavailable, and items will be dispatched once airmail services are resumed.
If you are applying for multiple documents to be sent to the same address and recipient by post, please note that the default option is to seal all documents into a single envelope and mailed them to the address you specified. If you would like each document to be placed in an individual envelope, please specify this request in the remarks.
Testimonial / official transcript can be collected from the GS Smart Locker. You can choose the delivery method “Collect at GS Locker”. Please make sure you have read the collection procedure of the Smart Locker here before choosing this delivery method.
If you choose to collect the testimonial / official transcript at the counter of the Academic Registry (Taught Postgraduate Studies Section), please select the delivery method “Collect at GS Counter”. Please check the counter service hours here before visiting the counter. Please also note that the document(s) at the counter will be kept for only 6 months after the issue date and will be disposed of thereafter.
If you wish to authorize a representative to collect your testimonial / official transcript on your behalf, the representative must present his/her own HKID card/passport, a completed authorization letter bearing your signature in paper format and a physical copy of your HKID card for verification purpose.
Important Notes on Application for Testimonial for Taught Postgraduate Level
(Applicable to Professional Doctorate Degree/Taught Postgraduate Degree/Diploma/Certificates Programmes)
Testimonials are issued by the Academic Registry as proof of student status at the University and can be applied online.
Your application will only be processed upon receipt of your complete application (including the required payment) by the Taught Postgraduate Studies Section of the Academic Registry. Please expect the testimonials to be available in 7 working days thereafter.
The fee for the testimonial is HK$50 per copy. NO REFUND will be given under any circumstances.
Please refer to the above important notes regarding the application for academic document which also apply to testimonial.
Important Notes on Application for Official Transcript for Taught Postgraduate Level
(Applicable to Professional Doctorate Degree/Taught Postgraduate Degree/Diploma/Certificates Programmes)
Official transcripts serve as a record to state students’ status, courses taken, grades attained, and grade point averages, bearing the signature of the Academic Registrar.
Your application will only be processed upon receipt of your complete application (including the required payment) by the Taught Postgraduate Studies Section of the Academic Registry. Please expect the transcripts to be available in 7 working days thereafter. For applicants graduated in or before 1985, longer processing time may be needed.
The fee for an official transcript is HK$70 per copy. No REFUND will be given under any circumstances.
Official transcripts can be sent directly to identifiable institutions specified by the applicant in a sealed envelope by registered mail.
Registered mail postage is included in the official transcript fee. Upon request, courier service can be arranged with a fee for each delivery.
If you wish to apply for an official transcript to be shared with World Education Services (WES), no courier service fee is required. Please select the delivery method “Collect at GS Counter” and indicate the WES reference number in the remarks in the application. The transcript will then be transmitted to WES electronically.
For graduates in or after 2020, they may access and share their official transcripts with another person/institution such as employer, employment agency, or another educational institution in electronic format through the HKBU Digital Credential System with no extra fees applied. To share official transcripts with WES through the HKBU Digital Credential System, please enter submit@wes.org as the recipient along with the WES reference number in the remarks.
Please refer to the above important notes regarding the application for academic document which also apply to official transcript.
Important Notes on Application for Testimonial for IANG for Taught Postgraduate Level
(Applicable to Professional Doctorate Degree/Taught Postgraduate Degree/Diploma/Certificates Programmes)
Testimonials for Immigration Arrangements for Non-local Graduates (IANG) application are letters addressed directly to the Immigration Department as proof of graduation status while applicants wait for the Senate’s final approval for their graduation. Please read the important notes before deciding whether you need to apply for this document in advance.
Your application will only be processed upon receipt of your complete application (including the required payment) by the Taught Postgraduate Studies Section of the Academic Registry. Please expect the testimonials to be available in 10 working days thereafter. Urgent request with processing time of 5 working days will be accepted ONLY if a supporting document of job offer is submitted at time of application.
The testimonial fee is HK$50 per copy. No REFUND will be given under any circumstances.
Prior to your application, please check, via BUniPort, whether all your grades are published, and you have met the graduation requirements as stipulated. If you are not eligible for the application of a testimonial for IANG, a regular testimonial for certification of student/graduation status can be issued.
Academic Registry only provides the Letter of “Completion of Studies” as the required supporting document for the application of the IANG. Applicants are responsible for their own application of the IANG at the Immigration Department. For details and eligibility, please visit https://www.immd.gov.hk/eng/services/visas/IANG.html#firstTab.
Please refer to the above important notes on application for academic document which also apply to testimonial for IANG.
For enquiries, please contact the Taught Postgraduate Studies Section of the Academic Registry at:
